IT Policies
Senate Policy on Computing and Information Technology Facilities provides general guidelines for use of these facilities.
Guidelines and Procedures for Use of Electronic Mail (E-mail) defines how University email must be used.
IT Governance Bodies
IT Executive (ITEX)
| Chair |
Chief Information Officer (CIO) |
| Membership |
- VPFA
- Provost
- VP Research
- AVP T&L
- Registrar
- AVP Institutional Planning and Analysis
- Chief Information Security Officer (CISO)
|
| Purpose |
To ensure that new and ongoing initiatives and investments in IT align with and effectively support University priorities |
| Mandate |
- Provide executive sponsorship for the IT strategic planning process and approve EA Target and IT Strategy;
- Assess alignment of IT initiatives with institutional priorities;
- Develop, publish and administer prioritization rubric for IT projects
- Review proposed major IT initiatives and advise UBAC with respect to priorities for investments, institutional vision and mission, and community needs;
- Monitor the progress of major IT initiatives;
- Define guiding principles to support the decision process and technological design of solution
- Recommend university-wide IT policies and standards
- Review IT services and performance and make recommendations for improvement
|
| Meetings |
- Frequency: 4-6 times a year, as required
- Quorum: 50%
- Format: Face-to-face and online
|
IT Council
| Chair |
Chief Information Officer (CIO) |
| Membership |
- Faculty IT Directors
- Unit IT Directors
- UIT Executive
|
| Purpose |
Provide expert insight on IT needs and ensure open and effective UIT-Faculties/units communication on relevant IT topics, including policy, usage, service, etc. |
| Mandate |
- Contribute to building an IT vision and a cohesive plan to optimize technological investments
- Provide input on IT policies and procedure, usage, service, etc.
- Make recommendation on new initiatives
- Make recommendation on priorities considering institutional mission, vision and community needs.
- Review IT services and performance and make recommendations for improvement
- Serve as the EA Review Board to determine alignment with EA principles and structures for all university projects (See appendix 1 for detailed responsibilities)
|
| Meetings |
- Frequency: Monthly and ongoing
- Format: Face-to-face and online
|
Enterprise Architecture Council
| Chair |
Chief Information Officer (CIO) |
| Membership |
- IT Council
- OIPA representative
- Divisional IT
|
| Purpose |
Collaboratively advance an integrated IT environment and the University’s ability to change |
| Mandate |
- Provide executive sponsorship for the IT strategic planning process and approve EA Target and IT Strategy
- Assess alignment of IT initiatives with institutional priorities
- Develop, publish and administer prioritization rubric for pan-University IT projects
- Review proposed major IT initiatives and advise UBAC with respect to priorities for investments, institutional vision and mission, and community needs
- Monitor the progress of major IT initiatives
- Define guiding principles to support the decision process and technological design of solution
- Recommend university-wide IT policies and standards
- Review IT services and performance and make recommendations for improvement
|
| Meetings |
- Frequency: Bi-monthly and ongoing
- Format: Face-to-face and online
|
