IT Governance

 

IT Policies

Senate Policy on Computing and Information Technology Facilities provides general guidelines for use of these facilities.

Guidelines and Procedures for Use of Electronic Mail (E-mail) defines how University email must be used.

 

IT Governance Bodies

 

IT Executive (ITEX)
Chair Chief Information Officer (CIO)
Membership
  • VPFA
  • Provost
  • VP Research
  • AVP T&L
  • Registrar
  • AVP Institutional Planning and Analysis
  • Chief Information Security Officer (CISO)
Purpose To ensure that new and ongoing initiatives and investments in IT align with and effectively support University priorities
Mandate
  • Provide executive sponsorship for the IT strategic planning process and approve EA Target and IT Strategy;
  • Assess alignment of IT initiatives with institutional priorities;
  • Develop, publish and administer prioritization rubric for IT projects
  • Review proposed major IT initiatives and advise UBAC with respect to priorities for investments, institutional vision and mission, and community needs;
  • Monitor the progress of major IT initiatives;
  • Define guiding principles to support the decision process and technological design of solution
  • Recommend university-wide IT policies and standards
  • Review IT services and performance and make recommendations for improvement
Meetings
  • Frequency: 4-6 times a year, as required
  • Quorum: 50%
  • Format: Face-to-face and online

 

IT Council
Chair Chief Information Officer (CIO)
Membership
  • Faculty IT Directors
  • Unit IT Directors
  • UIT Executive
Purpose Provide expert insight on IT needs and ensure open and effective UIT-Faculties/units communication on relevant IT topics, including policy, usage, service, etc.
Mandate
  • Contribute to building an IT vision and a cohesive plan to optimize technological investments
  • Provide input on IT policies and procedure, usage, service, etc.
  • Make recommendation on new initiatives
  • Make recommendation on priorities considering institutional mission, vision and community needs.
  • Review IT services and performance and make recommendations for improvement
  • Serve as the EA Review Board to determine alignment with EA principles and structures for all university projects (See appendix 1 for detailed responsibilities)
Meetings
  • Frequency: Monthly and ongoing
  • Format: Face-to-face and online

 

Enterprise Architecture Council
Chair Chief Information Officer (CIO)
Membership
  • IT Council
  • OIPA representative
  • Divisional IT
Purpose Collaboratively advance an integrated IT environment and the University’s ability to change
Mandate
  • Provide executive sponsorship for the IT strategic planning process and approve EA Target and IT Strategy​
  • Assess alignment of IT initiatives with institutional priorities​
  • Develop, publish and administer prioritization rubric for pan-University IT projects​
  • Review proposed major IT initiatives and advise UBAC with respect to priorities for investments, institutional vision and mission, and community needs​
  • Monitor the progress of major IT initiatives​
  • Define guiding principles to support the decision process and technological design of solution​
  • Recommend university-wide IT policies and standards​
  • Review IT services and performance and make recommendations for improvement
Meetings
  • Frequency: Bi-monthly and ongoing
  • Format: Face-to-face and online